How to Conduct an Online Board Meeting

www.justboardroom.com/7-tips-for-asking-for-a-meeting-availability/

While remote working was once considered a temporary solution to aid organizations in overcoming the COVID-19 outbreak, many companies have now transitioned to virtual board meetings as a permanent feature of their board member and director engagement. It takes time for boards to get comfortable and productive in virtual environments.

The most obvious challenge is that it’s difficult to create the same sense of camaraderie and engagement in a virtual meeting as it is in a live meeting. A quick poll, quiz or even breakout sessions can help break long presentations. Another issue is that using online communication could be intimidating for those not accustomed to communicating through video conference or teleconferencing platforms which can result in lower than usual engagement levels.

It is crucial to ensure that the technology platform chosen for online board meetings is user-friendly so that it’s user-friendly for everyone. Before the meeting, it might be beneficial to conduct a tech run-through to make sure that everyone has the right equipment and can participate without any issues. Limiting the duration of online meetings could aid in preventing screen fatigue. People may be uncomfortable when staring at their computer for too long. A short agenda with estimated times for each item can help the chair manage the meeting and keep it moving.

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